Billing & Collections for staffing agencies.
You run payroll every Friday. Your clients pay in seven, eight, ten weeks. The gap in the middle is yours to finance. We work that middle — same-week invoicing, weekly approval chasing, and steady follow-up on the slow accounts.
You're a bank for your clients. You didn't sign up to be one.
Every recruiter you place is a person whose paycheck has to clear before the company they're working for has even approved the timesheet. The math doesn't care how many reqs you're filling — if payroll outruns receivables for long enough, growth stops on its own.
The hiring manager is in interviews all week. The timesheet doesn't get approved. The invoice doesn't go out. The clock doesn't even start.
Fieldglass, Beeline, or the client's own portal kicks the invoice back over a PO number, and nobody tells you until you go look.
Even after the invoice is clean, AP cuts checks on a fixed cycle. Friday submissions wait for the next Tuesday run.
Your team is heads-down filling open reqs. Nobody has time to call the AP director on Tuesday and again on Thursday.
The boring, weekly work that closes the gap.
No software, no magic. A dedicated team doing the same five things every week, with your branding, in your systems.
Pull every approved timesheet from your scheduling system, every Monday morning.
Invoices go out the same day the timesheet is approved — not at month-end.
Friendly nudges on every timesheet still sitting unapproved past 48 hours.
Every vendor portal submission gets a pre-check, so it doesn't bounce back over a PO line.
Every account over 30 days gets a real human call, in your shop's name, every Friday.
We've worked the AP side of every staffing model.
High volume, weekly billing, dozens of approvers across multiple shifts and sites. The bottleneck is timesheet approval, not invoicing.
Hospital AP departments each work differently. Credentialing docs hold up the first invoice. Multi-facility systems pay on multi-week cycles.
Long contracts, milestone billing, vendor portals like Fieldglass and Beeline. Invoices bounce over PO numbers and nobody tells you.
Lower volume, larger invoices. Retainer billing, replacement guarantees, and the fallout invoice nobody enjoys sending. We send it.
We already know the portals where your invoices get stuck.
Every staffing client has a different mix of vendor portals, scheduling systems, and AP setups. We've submitted, fixed, and chased invoices through all the common ones — so we don't need a six-week onboarding to learn yours.
Get startedPlus whatever your top clients use directly — we'll add it in onboarding.
A 90-recruiter light industrial agency in the Midwest.
Before
- Two internal billers, both buried, both quietly looking for other jobs.
- Invoices going out 4–9 days after the timesheet was approved, because that's just how long the queue was.
- 60+ day bucket creeping past $1.2M with no one actively working it.
- Owner pulling from a line of credit twice a month just to make payroll.
After 90 days with us
- Invoices going out the same day timesheets are approved — every Monday and Tuesday.
- Weekly call cadence on every account over 30 days, in the agency's name.
- 60+ day bucket down by more than half, with a real plan on what's left.
- Owner stopped tapping the line of credit for routine payroll runs.
- You're running 30+ recruiters or doing more than $5M a year.
- Payroll goes out every week, no matter what.
- You'd rather not hire another full-time biller right now.
- You already have decent scheduling software — you just don't have time to work the back end.
- You're just starting out — your time is better spent on sales.
- You're 100% factoring and don't want to wind that down over time.
- You want a percentage-of-collections deal. We charge a flat monthly fee on purpose.
Questions staffing owners ask us first.
What does staffing billing and collections outsourcing actually mean?+
A small dedicated team handles your invoicing, vendor portal submissions, timesheet approval follow-up, and payment chasing — using your branding and your existing software. Your clients never know there's a third party in the loop.
How is this different from factoring?+
Factoring sells your invoices at a discount to get cash up front. We don't buy invoices. We shrink how long it takes you to actually get paid, so the gap you're financing gets smaller instead of more expensive.
Do you work inside Bullhorn, Avionté, or TempWorks?+
Yes — those are our three most common scheduling integrations, along with Erecruit and direct QuickBooks. We get access on Monday and start sending invoices the same week.
Will you submit invoices in Fieldglass, Beeline, and Coupa?+
Yes. We handle the vendor portal side — submitting, fixing rejections, and following up — so your team isn't logging into six different systems every week.
We're not a huge agency. Are we too small for this?+
Most of the staffing companies we work with are between 30 and 200 internal seats. If you're running weekly payroll and feeling the cash gap, you're not too small.
Will you talk to our clients?+
Yes, in your agency's name. Every call and every email goes out branded as your office — same email signature, same phone tree treatment. Your hiring managers stay your hiring managers.
What does this cost?+
A flat monthly fee based on the volume of accounts and invoices we manage — not a percentage of what we collect. Most staffing agencies fit between $2,500 and $7,500 a month.
Stop financing your clients with your own payroll.
Same-week invoicing, weekly approval follow-up, real human calls on every slow account. Done in your name, every week.