Billing & collections for trucking & freight companies
The load delivered last week. The check still hasn't landed. We invoice the day the truck unloads, chase the broker every week, and bill the detention you've been eating — done in your company's name.
The load got delivered. The driver got paid. The broker still hasn't paid you.
On a typical carrier's book, four things bleed real money every month. None of them feel urgent on any single load — that's why they keep happening.
Without the signed paperwork, the broker won't pay. Drivers keep them in the cab until the next time they're in town. By then the load is two weeks old and the invoice hasn't even gone out.
The driver waited four hours at the receiver. The dispatch system has the timestamps. The invoice went out at the line-haul rate. That's $150–$300 per load you delivered and gave away for free.
The driver paid a lumper at the warehouse, kept the receipt in the visor, and forgot to text it in. The broker says they never saw it. The reimbursement quietly disappears.
Your office sent it once and moved on to next week's loads. The broker's accounts payable team has 400 invoices in their queue and will pay whichever ones get followed up on. Yours doesn't.
The same routine, every week, in your company's name.
We plug into the dispatch and accounting software you already run. Nothing changes for your drivers. Nothing changes for your brokers and shippers — except the invoices show up on time and somebody follows up.
We pull the delivery from your dispatch system, chase any missing paperwork from the driver, and send the invoice with everything attached. No more two-week lag.
We pull arrival and departure timestamps from your dispatch software, build the detention bill with documentation, and send it before the broker has a chance to dispute it.
Phone calls and emails to the broker's accounts payable team. We track who pays you fast, who drags, and which brokers it's worth getting paid up front from.
We collect the receipts from drivers, attach them to the invoice, and chase the reimbursements separately if the broker tries to net them out.
Most brokers want invoices in their portal, not over email. We handle the portal side so your office isn't logging into a dozen different systems every Friday.
Brokers send chargeback notices and assume you won't fight them. We respond to every one with the dispatch records and signed paperwork. Most get withdrawn.
Stop paying a percentage of every load to get your own money sooner.
Quick pay programs from brokers take 2–5% off every invoice in exchange for paying you in a week instead of thirty days. Factoring companies do the same thing for the brokers that don't offer it — and the percentage adds up.
We don't take a percentage. We charge a flat monthly fee based on how many accounts we handle, and we work the invoices the same way your office would if your office had time. Most carriers get the spend back in under three months — and from then on it's their own money.
No new system to learn. No migration project.
We get access on Monday, learn your customer list by Wednesday, and the first invoices go out the same week.
Mid-size carriers and brokers feeling the cash gap.
Five to twenty power units. You're still driving some weeks and doing the invoicing the rest. The office work is starting to cost more than another truck would.
Twenty to one hundred trucks. You have an office, but two people are doing the work of four and everything past forty-five days is quietly slipping.
You pay your carriers fast because that's the deal. Your shippers take their time. We close the gap from the shipper side so you're not financing it.
What carriers ask before getting started
How is this different from a debt collection agency?+
Collection agencies pick up loads after they've gone bad. We start at day one of the invoice — billed the same week the truck unloads, followed up at thirty, called at forty-five. The goal is that almost nothing ever reaches collections in the first place.
How is this different from factoring or broker quick pay?+
Factoring and quick pay get you cash sooner in exchange for a percentage of every load. We don't take a percentage. We charge a flat monthly fee and work the invoices like your office would, so you keep the full rate.
Do you work in McLeod, AscendTMS, or TruckingOffice?+
Yes — those are our three most common dispatch integrations, along with Tailwind, Samsara, Motive, and direct QuickBooks. We get access on Monday and the first invoices go out the same week.
Will you bill detention and lumper reimbursements?+
Yes. We pull dispatch timestamps for every load and bill detention with documentation. We collect lumper receipts from drivers and chase the reimbursement separately if the broker tries to net it out.
Will you talk to my brokers and shippers?+
Yes, in your company's name. Every call and every email goes out branded as your office — same email signature, same phone treatment. The broker still thinks they're talking to you.
Can you submit to broker portals?+
Yes. Most large brokers and shippers want invoices in their portal instead of email. We handle the portal side so your office isn't logging into a dozen different systems every week.
We're a five-truck operation. Are we too small?+
No. Small fleets are some of the most common companies we work with. The pain of doing invoicing at night is biggest exactly when there's no one else to do it.
What does this cost?+
A flat monthly fee based on the volume of accounts and invoices we manage — not a percentage of what we collect. Most carriers fit between $1,500 and $4,500 a month.
Let us handle the billing.
Same routine, every week, done in your company's name. So your trucks keep rolling and your office stops chasing checks at midnight.